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Basic standards for internal documents

In order to ensure a common layout, certain basic standards have been provided for all internal documents.

Fonts

The standard fonts to be used for all internal documents are specified under Basic elements.

Use of logo

The KONGSBERG logo is placed in the top right corner of page 1. The width of the logo is 25 mm, and it is placed in the page header.

The logo is not used elsewhere in the document!

Page set-up and margins

All information must be presented in portrait page format using a single column between the page margins.

Certain special pages, in particular in the front matters, will use a different page layout. These pages are described in the relevant document specifications.

For A4 and US Letter, the page setup is to be as follows (as defined in Microsoft Word):

  • Orientation: Portrait
  • Page size: A4 (or US letter)
  • Gutter: 0 cm
  • Gutter position: Left
  • Headers and footers: Different first page
  • From edge: Header: 2.5 cm
  • From edge: Footer: 1.7 cm
  • Vertical alignment: Top

Page margins are used to position the text on the page and to provide a border to the text. No body text or illustrations are to be printed on any page outside the page margins. The page headers and footers are located within the top and bottom margins respectively.

For A4 and US Letter, the margins are to be as follows (as defined in Microsoft Word):

  • Left: 3 cm from left edge of page to left text margin
  • Right: 3 cm from right edge of page to right text margin
  • Top: 4,3 cm from top of page to top of body text
  • Bottom: 3 cm from bottom of body text to bottom of page

Make sure that these settings apply to all pages.

Illustration and tables

Whenever possible, illustrations and tables drawn or created in landscape format should be reduced in size, redrawn or reformatted to fit on a portrait page. Descriptive text can then be located on the same page as the illustration. If a landscape page must be used, ensure that the headers and footers are reformatted accordingly.

There are no fixed rules on how and where to position illustrations and tables. These come in a variety of shapes and sizes, and the final appearance on the page is often a matter of personal preferences within the capabilities of the text editor. However, the following basic rules apply:

  • Tables and graphic objects must never be wider than 150 mm on a portrait page.
  • Wide objects can be aligned to the centre of the text margins.
  • Narrow objects can be aligned to the right or left side of the text margin. Text may be allowed to flow around the object.
  • Captions are optional. If captions are used they must be aligned to left, and placed above or below the object as permitted by the text editor.
  • Illustrations and tables must never exceed the text margins!

Page numbering

Every page - except the front page - must have a page number. In all documents, the page numbers will start from page 1. Arabic numbers are mandatory. The location of the page numbers is defined in the headers and footers description.

Headers and footers

Each page of a document shall have a page header located across the top of the page, and a page footer located across the bottom. The headers and footers contain information about the document, enabling identification of the pages. The headers and footers defined here are intended for single sided and double-sided printing.

Header on page 1

The header on page 1 only contains the KONGSBERG logo. A 25 mm wide logo is used. It is horizontally aligned to right, and vertically to top.

Header on remaining pages

The header is defined as follows:

  • Font: 9 pt Verdana
  • Location: Align centre between the left and right text margins. The distance to the top of the sheet is defined by the page setup properties.
  • Content: Company name

A horizontal separation line (base line) runs from the left page margin to the right page margin. The line weight must be 0.3 mm. There must be 2 mm between the text in the header and the base line (approximately 2.2 cm from top of page to base line).

Footer on page 1

The footer is defined as follows:

  • Font: 9 pt Verdana.
  • Location: Align centre between the left and right text margins. The distance to the bottom of the sheet is defined by the page setup properties.
  • Content: Company name

Footer on remaining pages

The footer is defined as follows:

  • Font: 9 pt Times New Roman.
  • Location: Align centre between the left and right text margins. The distance to the bottom of the sheet is defined by the page setup properties.
  • Content: "XXX / Rev.Y / Page z"
    where:
    XXX = The document's registration number
    Rev.Y = The document's revision

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